For years, business and human resources experts have increasingly talked about the need for HR to become more engaged in the overall corporate strategy.

In order for that to happen, an HR department needs to streamline operations and lessen its administrative burden.  For example, research has revealed that it can take three months or more to hire one person, and while there’s a great deal involved in the typical candidate selection process, there’s also a lot of procedures that technology has made unnecessary in recent years.

Working smarter in HR calls for a great deal of effort up front, and technology can certainly help. One big way HR can streamline operations is through automation. HR can also leverage other administrative technologies and outsource some of its functions.


With affordable cloud-based solutions, automation has become much more accessible to small and medium-sized businesses.

Automating does not necessarily require buying pricey custom-made software packages. Automation solutions can be as basic as creating a deeper knowledge of common tools. For instance, Microsoft Excel has an automation feature that can allow employees to swiftly determine out how much vacation time they have available without HR staff needing to respond to one-off requests.

HR information systems

Low-cost technology can also help an HR department with limited resources locate the proper talent for each job in a rapid and cost-effective manner.

HR information systems (HRIS) streamline the job of putting together, monitoring and evaluating workforce data. An HRIS can help identify efficiency issues and build the case for various solutions to address the identified challenges.

Furthermore, these systems are less expensive, and therefore a lot more practical to consider, than they were five years ago.

Website recruitment

As with any other business operations, many parts of the application submission process can be digitized. For instance, the information provided by the job seekers through a web application system can be readily made into a format that suits your current HR system, making the transition from candidate to employee smoother and faster. The information is also much simpler to quantify and contrast than a pile of résumés, as an online system can ask the applicant categorize her or his own information.

While research analyses have shown the typical hiring process takes around 90 days, average hiring time shrinks to 42 days when an online hiring system is used.

Outsourcing HR functions

HR is in charge of a many administrative tasks, including overseeing payroll, worker benefits, tax filing, legal compliance, records upkeep, and employee development.

Outsourcing some of these functions is a good way to lighten the load. In addition to handling some of all of these administrative tasks, outsourcing companies keep updated on legal development that affect your company, and these companies can also audit your operations to ensure your company is compliant.

Outsourcing some HR functions can be a great deal less expensive than doing them in-house, which makes your department seem less of a strain on the bottom line.

Are you looking for solutions to reduce your HR workload?

At Quanta, we offer a wide range of Managed Services designed to decrease the burden on our clients’ HR operations, allowing HR staff to play a more strategic role. If your company is currently looking for to streamline its HR operations, please contact us today.